If your meeting requires the ability to create break-out rooms, screen sharing, or collaboration on a shared resource, make sure the platform supports it. If you’re using a tool that people aren’t familiar with, be prepared to answer questions quickly and help them focus on the meeting by not having to focus on the technical experience.Īnd while we’re on the topic…if it’s up to you to choose the meeting platform, pick one that people are likely to have used before or will catch onto quickly like Zoom, Microsoft Teams, or Google Meet.Īnother big part of knowing your virtual meeting platform is knowing its features. If you’re hosting the meeting, establish yourself as an expert on your virtual meeting platform by being confident in your use of the software. Similar to the way you’d visit classrooms before the first day of school or locate the conference room on your tour of a new office, it’s important to know the platform you’re using for virtual meetings. Plus, tons of resources, templates, and tips lie ahead for even more support as you master this new skill-just in time for your next Agile meeting. Treat these rules as your personal etiquette SOP, share them with the team, or check your current conduct against them to see where your efforts excel and where they could be improved. Being on time, polite, and attentive is not enough to show your peers and organizers exactly how much work or knowledge you’ve put into a meeting.īut no need to worry! We’ve got you covered with 10 virtual meeting etiquette rules for any online business setting. When it comes down to it, the person who applies that 1% of extra effort to that daily scrum meeting will always be the one to leave a lasting impact. 10 Virtual Meeting Etiquette RulesĮven if you feel like you generally embody proper virtual meeting etiquette, the little details make all of the difference. This not only establishes trust among attendees, but sets everyone up for success by letting them know what they can expect from you, and what you expect from them in return. Thoughtful virtual meeting etiquette leaves plenty of time to listen, think, and respond to each other. Plus, it keeps your meetings running smoothly by setting up and guiding the conversation to improve overall collaboration, productivity, and team communication! ✅ Sync your meetings from other work tools with ClickUp to manage your entire day in Calendar viewīeyond your daily calendar, there are other significant benefits to maintaining proper virtual meeting etiquette-starting with respect for your peers.Īlmost every aspect of business meeting etiquette ties back to simply being prepared.ĭedicating time, thought, and effort to a meeting before it takes place shows your team, leaders, and potential clients that you respect them. □Īnd if your company doesn’t have its expectations readily accessible-no problem! Any of the following tips are good rules of thumb to make a lasting and positive impression on whoever you meet. In this case, you might tie your online meeting etiquette back to your company’s core values, philosophies, or goals. If a company wants all of its employees to follow a specific protocol when connecting with other departments, leading project kickoff meetings, or attending formal settings, we suggest providing a resource documenting exactly what’s expected. Think of it like a standardized set of guidelines to uphold professionalism across the board. Virtual meeting etiquette sets the bar for how teams and leaders are to conduct themselves and treat others during online meetings. Remember that saying: treat others the way you want to be treated? Well, meeting etiquette follows a similar train of thought. Read along as we dive into the fundamental rules of modern meeting manners including what virtual meeting etiquette is, its benefits, and 10 essential rules for any professional online setting. No matter how comfortable and casual your team is during your regular sprint review meetings, virtual meeting etiquette is vital to boost productivity, put your best foot forward, and build professional relationships. And with this new standard comes a virtual code of conduct to make sure everyone on the call feels heard, engaged, and can properly participate in meaningful conversations. Particularly in professional settings, most meetings will be held online unless the invite states otherwise. We’ve since attended more online discussions, happy hours, baby showers, and brainstorming sessions than we can count-to the point where virtual meetings are the new norm. But that was back when virtual meetings were the exception! It feels like only yesterday we were joking about pairing our sweatpants with button-downs for the company All Hands.
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